Changing tasks into milestones
 
  Within the Trade Show project two tasks aren't really tasks at all.  They signify that work has been accomplished (or is about to commence), or a decision has been reached.  These tasks (which are referred to as milestones) are 'Ready to manufacture' and 'Show opens'.  To change these tasks from normal tasks into milestones:

Firstly, select the appropriate task.
Then, using the spin control, reduce the task's duration to be 0 days, confirmed with a tick on the entry bar.
This now changes the task to be a milestone, which is denoted by a diamond-shaped bar style.

To make the 'Show opens' task a milestone as well, you just repeat the steps above.

Try to ensure that you don't have too many (or not enough) milestones within your projects.  As milestones are an invaluable way of communicating strategic-level information to a project's sponsor, ensure that every milestone has a purpose and that purpose has been identified.
 
 
Applying outlining functions
 
  Currently, all the tasks in the Trade Show project are normal tasks positioned at the top level of the outline (or Work Breakdown Structure).  This isn't actually the case.  For example, tasks 2 through 5 (Design booth - Create signage) should all be subtasks beneath the summary task 'Exhibit area'.  Making these tasks become subtasks, and hence to create the project's outline is simply a matter of using the indent function:

First of all, select the tasks to be indented.
Next, just click on the Indent button on the formatting toolbar.
Now, the four subtasks are displayed indented as subtasks and the 'Exhibit area' task has become a summary task.  Summary tasks are easy to identify as they have an emboldened text style and a bar style depicted by a black line with an arrowhead as the start and finish shapes.

To complete the outline for the Trade Show project, the two remaining tasks; 'Publicity campaign' and 'Show arrangements' will need detail adding beneath them as well.  Creating the four new subtasks beneath the 'Publicity campaign' is simply a matter of:

Inserting the new rows; entering in appropriate task names; and then indenting the subtasks.

To create the subtasks beneath 'Show arrangements', you simply repeat the previous operation.

If you accidentally indent too far, remember that you can also use the outdent button to move a task, or group of tasks, up a level within the outline.

When you are creating an outline, try not to create too complicated a structure.  Don't keep on indenting.  Projects with a relatively flat structure are much easier to manage.  Don't forget that you can use value lists and outline codes (which are described in later lessons) to define tasks in hierarchical levels of detail.