Regional
information...

Our Microsoft Project Insight course is currently only available in New Zealand and Australia.  To find out more about this course, please go to our Asia Pacific website:

► www.projectlearning.co.nz

If you use Microsoft Project, why not take a look at Project Mentor, our self-paced learning system that can give you a return on investment significantly greater than comparable classroom training.

A general introduction into controlling smaller projects using Microsoft Project. Fundamental working concepts of the system are introduced to help plan and control people, tasks and time more effectively. End of section exercises and multiple-choice questions consolidate topics learned.

New system users wanting an insight into the general workings of Microsoft Project.

Supports the following Microsoft Project versions:

• Office Project 2007/2003/2002 Standard

• Project 2000

Day-to-day Windows™ expertise is required, along with a fundamental project management knowledge.  Attendance on one of the following courses would be an advantage:

► Project Management Essentials
► Project Management Practicalities

To expand upon the competences developed, the following should be considered:

► Project Surgeries
► Project Mentor

What to do and how to do it

This initial section introduces the user to Microsoft Project, discusses the commands available and how they are accessed. Help and toolbars are looked at, along with the different views available.  New features are discussed including view bars and indicators.  A project plan is created in a hierarchical manner.  Tasks within the project are specified and related to one another. An exercise and questions confirm the section's learning.

• Microsoft Project and the user

• The Microsoft Project workspace

• Microsoft Project commands and tools

• Defining the project

• Defining the tasks

• Viewing the project plan

• Creating a task hierarchy

• Linking tasks together

Who does what and when

The plan from the first section is then looked at and reported upon from various perspectives: columns of data; graphical bars; critical paths; floats etc.  Selections with filter and 'Autofilter' are made.  Resources for the project are then considered and defined.  They are then assigned to the project tasks, along with costs.  People based reports are generated.  An exercise continues with establishing assignments and questions check on understanding.

• Reviewing when tasks happen

• Using tables to show words and numbers

• Formatting the chart and reporting the results

• Types of resource

• Defining who will contribute

• Assigning resources and costs to tasks

• Resource reporting

Optimising the project

This third section looks at influences upon the project.  The effect of calendars is discussed and displayed.  Resource availability loading is defined.  Delays are placed between tasks and time constraints are applied to the project and to the tasks themselves.  Tables and 'Indicators' are used to find the constraints.  Resource problems are discussed and resolved.  An exercise consolidates the learning, along with questions and answers.

• Setting non-working time

• Constraints on the project

• Constraining tasks with links

• Setting must dates for tasks

• Determining resource availabilities

• Finding resource problems

• Fixing resource problems

Progressing the project

This final section closes the loop. Reasons to update projects are discussed, along with methods of updating.  The project is baselined to provide a reference.  Progress and remaining work is then added to the project.  Comparisons between actuals and the baseline necessitate getting the project back on track.  Questions and an exercise again consolidate upon techniques learned.

• The need to update

• The baseline as a reference

• Saying what has been achieved

• Consequences of an update

• Replanning options

• Getting back on track

• Updating cycles